IC11 Item Master set up for Manufacturer Information

We are just beginning the process of setting up Manufacturer information in IC11. Starting with adding Manufacturer codes.

Would anyone be willing to share some screen shots of the Main tab for some of your IC11 items? Any other key tabs being used? Are you using the CDM & HCPCS fields under Misc tab?

I suspect that we are considerably behind others with our Item Master set up. But our current initiative is to get ours updated this fiscal year in preparation for adding GTINs in the next year or two.

We are Lawson v10.

Thanks, Cecilia

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unknown

We stuff our Item Master with everything.

We use Manufacturer Codes for the different divisions - when I first got here, we were using the numeric codes from O&M and then we stole them from GHX when Optime found them useful. So we currently have a Manu Code for Abbott and a Division Code for St Jude - ABBO STJU = Abbott Vasc - St Jude

We tend to make them match the logo on the box for our users. Manufacturer number is the same. The PO13 record is whatever needs to transmit as the reorder number, but the IC11 Manufacturer number is whatever ref number shows on the box.

We upload to IC11:

Main Tab:

Manufacturer Codes as discussed
Generic for the "Noun" Glove, Catheter, Guidewire etc.
Use Identifier to indicate Implant

Classes Tab:

Inventory Major/Minor is based on UNSPSC Family/Class
UNSPSC to commodity code

User Fields

Sterile/NonSterile
Disposable/Reusable

Misc Tab

Latex Indicator
CDM code (from our Corporate Finance for the Epic Interface)
We don't have a good source of HCPCS or Patient Chargeable - but it's always being discussed.
Has Expiration Date is also currently being discussed.

What doesn't fit on the IC11 is currently being stored in Attributes:

Brandname
Type (This is from NuVia. Ex: Generic will say Catheter, Type will say Balloon)
Our internal ticket number so we can go back and find the upload sheets
UsedToBe - if we gave something a new Lawson number we put the old one here.
- We use D1 to point inactive items to new items but an Attribute for ReplacedWith would also be possible

Upd dEPM-649 - Introducing OLAP Database Save and Backup.mp4

unknown

Great information! Will be useful to us!

Would you be able to share any screen shots for each of these tabs? Perhaps with an OR item?

unknown

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... if it lets me. Our firewall is notoriously suspicious.

unknown

For your interface with Epic, is it bi-directional? Do you load all items from IC11 to EPIC? If not how do you flag the items to load/not-load?

unknown

It is not bi-directional - though I understand Epic has the capability to send an RQ500 over. The ORs are not perpetual in Lawson here. We do have IC12s built for the locations - they are all non-stock and are mainly there for bins to go over to Optime.

When we get to Cloudsuite, I fully intend on taking shameless advantage of the landmark ability for endless user fields - I'm going to have a check box for "Optime Item" then a free form text field for "Regional Bin" "Joe D Bin" etc. Because it is very, very annoying to have the IC11 tell you it can't change something because "item location exists".

unknown

Do you use the purchasing class? If so, how do you differentiate the classes from the UNSPSC?

unknown

We pre date UNSPSC as Lawson clients - we went live on v6 in 1998 so there are large overlaps. Currently the Inventory Major is the UNSPSC Family and the Inventory Minor is the UNSPSC Class. We used to have Inventory and Purchasing basically the same but have recently started using Purchasing Classes to put restrictions on Requesters - users are set up by default not to allow IT items for example. That's likely where we're headed for Cloudsuite:

Purchasing Class Major: Allow All, Restricted

Purchasing Class Minor: Allow All/Clinical, Allow All/Non-Clinical, Allow All/Interdepartment (Forms, Dietary), Allow All/Journal, All All/Interface, Restricted/IT, Restricted/Pharmacy, Restricted/IRB

So ideally: Inventory Major/Minor = What is it and Purchasing Major/Minor = Who buys it

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