Supply Chain MMIS Roles & Responsibilities

I am writing if anyone would be willing to share roles, job descriptions, functions, and skills for your MMIS department. If you could also include what your current reporting structure looks like. Our current job descriptions and titles are more IT based and worked well when we reported through the IT vein, but we have moved into reporting directly to Supply Chain and are looking at what others have listed. Any insight would be greatly appreciated. Thank You

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Infor Lawson Supply Chain Group - Discussion

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unknown

Sorry - can't share the job descriptions. I'm the MMIS Analyst for SCM here. There are 3 of us. Very broadly, we handle approver setups in IPA, all additions and changes to IC11, we do the mass bulk of price changes (we don't have Contract Management so we upload to PO25.6) and write most of the sqls for the department reports.

We report to a Manager, Supply Chain Systems who reports to the VP, Supply Chain Management.

gtesche

Hi Kat - for the 3 MMIS Analysts, do you all share the same title, or are there levels built in? Like Lead or Senior?

0911060553270289.pdf

jon-athey

MidMichigan Health is a 722 bed system- over 8,300 employees, 6 medical centers, 1 O/P surgery center, 5 urgent care locations, 127 physician offices/clinics, rehab services, home care/hospice & DME, covering 23 counties in central and northern Michigan. Materials Management is a corporate function which includes Purchasing, Strategic Sourcing (supply contracts and capital), Supply Distribution, Mailroom/Copy Center, and Courier Services (about 60 employees).

Reporting structure for MMIS related staff:

---System CEO

------Corporate Controller/CFO

---------VP Materials & Property Management

------------Director Materials Management

---------------Supply Chain Analyst (1)

---------------Data Coordinator (1) --> loads all new item adds and maintains IC11, IC12, PO13, PO25 (along with contract analysts)

My duties include anything Infor supply chain related plus I support AP matching to a certain extent -

-EDI;

-IPA;

-LBI reporting (Crystal) and dashboard maintenance;

-Requester builds and maintenance (we have about 825 requesters, buyers also have access to RQ04 for maintenance);

-MSCM (just PAR and cycle counting, no RAD) including barcode printing, equipment buying installation and maintenance;

-System troubleshooting and testing and reporting Infor upgrades/patches to our DBA in IT;

-Data conversion for new hospital additions (2 in the last 3 years);

-Interface builds (sql) and maintenance (Epic, Qsight, Brightree, Vizient, Mayo Freight);

-Month end processing and data reporting

-Staff education including RQC training;

-Backup the Data Coordinator.

Also some non-Infor related stuff - vendor credentialing (GHX/Vendormate); Intranet content management (for Materials, Biomed and Value Analysis Teams); OnBase document scanning support (packing slips mostly).

unknown

Hello Jon,

I was like I was reading my duties verbatim! Exhausting, right? I noticed that you mentioned a Brightree interface. Have you been doing that for a while and would you mind sharing what information you share through the interface? Our HME department uses Brightree and they have approached me recently asking for this.

Thanks!

unknown

Gretchen - we all share the same senior title here although we do split the duties roughly into:

Upgrade/Process Improvement and Training (1)

Data Coordination (2)

Report and Analysis (3)

jodi_johnson

Hello Jon and anyone that can assist. We are looking at setting up our Security Roles as we move closer to go live with Cloudsuite V11. Can you provide the security roles that your buyers have? There is discussion on what a buyer should or should not be able to do and we are looking for best practices. Thanks in advance for any assistance.

Stace Webley

We give the buyers: Buyer_ST, Requester_ST, SupplyManagementViewer_ST, RequisitionApprover_ST, and PricingManager_ST. At least these are the ones specific to the application permissions.

0911060553270289.pdf

jon-athey

We haven't gone to CloudSuite yet so could only give you v10 info.

0712131256598360.doc

jon-athey

Just seeing this sorry. The Brightree interface didn't pull together. I had built a sql to send HME item master information to their server and they were supposed to create replenishment orders that would be sent to Lawson in RQ500 format but they couldn't provide that. So I asked them to send a simple csv file with item number and qty that I could use to upload via Addins. Testing went ok but then the project just fell apart and we haven't gone any further.

jodi_johnson

Thank you

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