ESS Direct Deposit - prenoting

We are looking to open ESS Direct Deposit and wondering how this would work with our prenote process. We are biweekly payroll & process all prenotes on the Thursday of off-payroll week. We are thinking we would need to close access to ESS Direct Deposit from the time we process the PR160 Prenote file through the next Wednesday when our payroll cycle is closed.

How do others handle pre-noting when opening Direct Deposit to ESS? Did your amount of hardcopy checks increase after opening up DD on ESS? What are some of the gotchas you encountered?

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Comments

nathaniel-nevarez

We have used ESS direct deposit for several years and it works very well. We are also bi-weekly and prenote just prior to payroll processing. Since we were pushing direct deposit in an effort to go paperless, the prenote process was generating too many paper checks which we felt defeated the purpose of going paperless and requiring our employees to sign up for direct deposit. It also increased the number of calls to payroll because employees were not sure if there changes had taken affect. The prenote process with our bank happens so quickly and payroll is managing any needed adjustments right away, there was no need for the employees to receive a paper check at all. Our solution was to have a custom program created that is run during the payroll processing to update all "prenotified" flags in PR12 to "accepted" for all direct deposits that had been prenoted. This has been working very well.

samuel-deschamps

we process prenotes only if the employee contacts payroll to confirm that this is a proper request. otherwise they get a check. So that a hacker does not remove an employees direct deposit account and replace it with their account (prepay card for example non traceable). I have a sql script that reads the lawson table that holds the new requests and sends a daily message to the employee to contact payroll phone or email if they want their direct deposit to go thru. this is our double check. The payroll dept then process the request to the bank. this prenote to the bank is to insure that we are not getting the routing number or checking number is incorrect. the word hacker is most important.

unknown

What table are you reading for this information? I would be interested in developing something like this for us. Thank you.

unknown

Do you mind sharing this sql? We have been getting bombarded with direct deposit hacks and are trying to create a process like you have. steven.shubin@fresnounified.org

deanna-plant

I would also be very interested in this script! deanna.plant@blessinghealthsystem.org

Question....how do you stop the direct deposit from going through the prenote process?

unknown

Taking the anti-hacking responses and custom scripts out of the picture. There is a simple way to turn off pre-noting. Go to the bank on PR01 and flip the flag from pre-note Y to pre-note N.

unknown

1271870 - can you provide some detail on this: "getting bombarded with direct deposit hacks "?

fred.kubos - is it possible to post your SQL in the discussion? If not, I am another interested party.

Marybeth.Micheels@chsli.org

unknown

Probably should have been more clear - but we probably get about 50 fraudulent emails from people trying to get direct deposit account numbers changed a month for a select few of our employees. Our IT department stops even more emails before they get through their web of security. We are a very large district with over 12k employees so we are a high target.

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