Contract Pricing in GHX and Intralere Pricing

unknown

Would like to hear how other facilities are dealing with inconsistent pricing to between Intralere, vendors and GHX. 

What is best practice vs what works best so buyers aren't drowning in buyer messages in GHX or MA64? 

unknown

We do not have Intralere, but Vizient as our GPO, yet the struggle is the same.



Each day at the end of the working day, we checked the exceptions on GHX. We sort the list by Lawson number. We have Cardinal as our prime distributor and with Valuelink we have several exceptions for the same item so we want to work them all at once.



Scenario 1)

If we have the incorrect price and Vizient (Intralere) and Vendor are correct, we (as a buyer) fix PO20. We then look in PO28 for all contract containing the item and update po25 for all contracts. This is a lot of work at first, but fixing the data will alleviate things for the future as the orders will transmit with the correct price going forward.



Scenario 2)

If we have the correct price matching Vizient (Intralere) but the Vendor has the incorrect price. Then we compile an email with all the incorrect cost. We request the vendor an electronic copy of the original invoice and credit memo. As soon as they send us the information, we forward it to our AP department. Once the AP department pays the invoice, it will be removed from MA64.



Scenario 3)

Our PO Price matches Vendor, but GHX is flagging it as a contract exception. We review the Vizient (Intralere) Catalog and if the price is different, we go to PO28 to find all contract and update them in PO25. We email the vendor the contract information for them to load it in their system.



Scenario 3.1)

If everything is correct but GHX is still flagging it, it could be because the Mfr number is the same as another item and GHX is pulling the wrong contract. In this case, there is a button in GHX to let them know to stop flagging the contract exception.







miguel.acevedo@montagehealth.org

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