In our modern digital world documents are delivered at light speed, while physical goods are still required to be transported on trucks until teleportation is invented.
Standard Business Processes are that a Product is Invoiced the instant that it is Shipped, and that Invoice is sent directly to the Customer via Email. One would imagine that a Document should never sit un-entered into an ERP system for longer than it takes to read it, to preserve data integrity. So the Customer would have our Invoice attached to their Purchase Order before receipt of the Goods.
Now on the Purchasing end, Visual apparently does not support the entry of an AP Invoice prior to receipt of the Goods. This means that we have AP folks printing out Vendor Invoices, and checking manually if they have been received. If they have not, it goes back into a 'Pending' bin, and they check again the following day if that PO has been received on.
It's worth noting that some INCO Terms specify that the transfer of goods occurs before the items are received at the Purchasers Dock, and therefore the Credit Terms of said transaction have already started ticking when the goods are on a truck.
We are clearly not using the best practice to enter these in, how are other companies dealing with this dilemma?
