Direct Deposit notification

randy-powell

For direct deposit notification. What email address is used to notify the employee of the direct deposit changes, when the employee makes the change?

Is that the email within Lawson for each employee? 

chris-mccullough

What version are you? Are you Cloud Suite? We are on Prem and use Landmark (LTM, Contract Management, IPA) and S3 for all else. The one we use is a Processflow (IPA).

S3 will trigger the flow via the service "EMSSAutoDepChg". There is an out of the box flow that the service uses called "EMSSAutoDepEmail". So to use this, you need to make sure the service and flow are enabled. If you don't see the service in IPA, then you need to install the EMSS package - Here are the steps on pages 44-47:

www.inforxtreme.com/.../SHRIG_10.0.8.0_UW.pdf



Within the flow, EMSSAutoDepEmail, there is the plain text email and HTML email that go to the employee from HR and the plain and HTML emails that go to the employee from the employee. I think the emails have 2 sources, SYSRULE and EMPLOYEE - but depending on the selections the employee makes will drive which email is used.



PROD=<!appProdline>&FILE=SYSRULES&INDEX=SYRSET1&KEY=AUTODEPOSIT=PR=<!normalizedCompany>&FIELD=ALPHADATA2;ALPHADATA4;ALPHADATA5;EMAIL-ADDRESS&OUT=CSV&MAX=1&DELIM=~





PROD=<!appProdline>&FILE=EMPLOYEE&INDEX=EMPSET1&KEY=<!company>=<!employee>&FIELD=COMPANY;EMPLOYEE;LABEL-NAME-1;PROCESS-LEVEL;PROCESS-LEVEL.NAME;<!empEmailFld>;WORK-COUNTRY&MAX=1&OTMMAX=1&OUT=CSV&DELIM=~



Here is the JS that drives it:



// variables for employee email address and the type of direct deposit change made by the employee

employeeEmailAddress = "";

if (qEMP_RECORD_COUNT > 0)

{

if (empEmailFld == "EMAIL-PERSONAL" && trim(qEMP_EMAIL_PERSONAL) != "")

{

employeeEmailAddress = qEMP_EMAIL_PERSONAL;

}

else if (trim(qEMP_EMAIL_ADDRESS) != "")

{

employeeEmailAddress = qEMP_EMAIL_ADDRESS;

}

}

updateType = (typeof(updateType) != "undefined") ? updateType.toString().toLowerCase() : "";



// add a message at the end of the email to the HR admin if the employee cannot be notified due to not having an email address set up

if (notifyEmployee && employeeEmailAddress == "")

{

hrEmailFooterMessage = "The employee affected by this transaction does not have an email address, and, consequently, was not notified via email.";

}



if (notifyHR)

{

hrEmailFromAddress = (employeeEmailAddress == "") ? rulesEmailAddress : employeeEmailAddress;

}



// set the primary email message and subject variables based on the type of direct depost change that the employee made

if (qEMP_WORK_COUNTRY == "UK" || acctCountryCode == "UK")

{

emailMessageTitle = "Bank Account Confirmation";

}

else

{

emailMessageTitle = "Direct Deposit Confirmation";

}



switch (updateType)

{

case "add":

if (qEMP_WORK_COUNTRY == "UK" || acctCountryCode == "UK")

{

emailSubject = "Bank Account Add";

emailMessage = "The following bank account has been added.";

emailMessage += company + ", employee " + employee + ":";

}

else

{

emailSubject = "Direct Deposit Account Add";

emailMessage = "The following bank account has been added for direct deposit:";

}

break;

case "change":

if (qEMP_WORK_COUNTRY == "UK" || acctCountryCode == "UK")

{

emailSubject = "Bank Account Change";

emailMessage = "The following bank account has been changed.";

}

else

{

emailSubject = "Direct Deposit Account Change";

emailMessage = "The following bank account has been changed for direct deposit:";

}

break;

case "close":

if (qEMP_WORK_COUNTRY == "UK" || acctCountryCode == "UK")

{

mailSubject = "Bank Account Close";

emailMessage = "The following bank account has been closed.";

}

else

{

emailSubject = "Direct Deposit Account Close";

emailMessage = "The following bank account has been closed for direct deposit:";

}

break;

case "default":

if (qEMP_WORK_COUNTRY == "UK" || acctCountryCode == "UK")

{

emailSubject = "Bank Account Default Change";

emailMessage = "The following default bank account has been changed.";

}

else

{

emailSubject = "Direct Deposit Default Change";

emailMessage = "The following default bank account has been changed for direct deposit:";

}

break;

case "reorder":

if (qEMP_WORK_COUNTRY == "UK" || acctCountryCode == "UK")

{

emailSubject = "Bank Account Reorder";

emailMessage = "The bank account order has been changed.";

}

else

{

emailSubject = "Direct Deposit Account Reorder";

emailMessage = "The bank account order has been changed for direct deposit.";

}

break;

default: break;

}



if (htmlEmail)

{

emailMessageTitle = '<table border="0"><tr><td>' + emailMessageTitle + '</td></tr></table><br/><br/>';

if (emailMessage)

{

emailMessage = '<table border="0"><tr><td>' + emailMessage + '</td></tr></table><br/><br/>';

}

if (hrEmailFooterMessage)

{

hrEmailFooterMessage = '<table border="0"><tr><td>' + hrEmailFooterMessage + '</td></tr></table><br/><br/>';

}

}









Hope this helps a little.