Buyer Controls Issues

We are in the process of implementing IC, RQ, RQC, PO, and MA. We are a service company with no inventory; all purchases will be for non-inventory items. All purchases have to be approved via a requisition entered in RQC and approved via IPA approval flow. We are planning to use PO23 to create POs. There are internal controls concerns that the buyer can change quantity and cost without having an approved requisition to support the change. Does your organization have the same controls concerns? Is there a way to address these concerns within the system?

Thank you for your input!

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unknown

Hi RondaH,

We also use PO23 to create PO's and through our experience we have actually relied heavily on their ability to make these changes. There are numerous times throughout each day where we receive exceptions and if each of our buyers were not able to provide those fixes, we would have to rely on just 2 Lawson analyst (with which are extremely busy).

However, if you are concerned with their ability to update cost, you can limit that ability in the PO04.1 screen. In the "Allow Unit Cost Override" section, there are 3 options that you can either enable or disable the ability for the buyers to update cost including; from vendor agreements, from strategic sourcing and from last PO or Last Cost.

I'm not aware of an ability to limit qty at this point. That's not to say there isn't that capability, I'm just not personally aware of it.

unknown

Thank you for your response!

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