Processing 856 Transactions

Hello everyone - I'm hoping I can get some feedback on a few questions I have. I am exploring the option of the 856 with our prime vendor. They would be our first vendor for this transaction type. Here are my questions regarding the setup:

1. On MA531 there is a Delete MA531CSV option. I'm wondering what happens if you don't delete the file. Will a copy get archived? Will it be overwritten or appended on the next run? If you do delete then I'm assuming nothing gets archived?

2. On MA531 there is a Include Records In Error option. If you don't include the records in error then do they just get worked in MA53.1 (or deleted by the user and worked from scratch)? Does this mean the whole receiver or just the lines in error? If you do include the records in error then I'm assuming all lines go to the receiver no problem and we don't know there was a problem? What are the types of errors that occur? Will line numbers not matching be a problem (like it sometimes is with 810s).

3. In ED40.1 is anyone setting up a substitution for UOM's or doing PO line number mapping or PO line item unit cost mapping? Is this being done with generics or vendor specific (Tpid)?

Thank you in advance!!

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Comments

unknown

Hi Stace,

On the MA531, I have my parameters set to No on delete MA531CSV. What happens with this is you have a new file each time you run it. I export my files to Excel and save them for my records. I have not needed to pull those Excel files for anything in the last 3 years.

For the include records in error, I set mine to Yes. This way I only see the records in error. The report is smaller this way. If there is one line in error on a 100 line PO, the receiver for the entire PO is held until the error is worked and released. Line numbers not matching is one of the errors that occur. The record will sometimes come in as line 1 when it is line 5 on the PO. We delete the line 1 and add it as line 5 on the MA53.1 to correct it.

We are only using ED40 for sending our from locations with their associated vendor ship to account.

Stace Webley

Thank you, Denny. So, when ED502 creates a new file each time would I need to remove the old one before it does? Wouldn't there be an error if ED502 tries to create a file called MA531CSV, but one already exists.

If I set MA531 to not include records in error then does the receiver go through and get released. Then we can come back and work the errors separately in MA53? Thank you!

unknown

ED502 should show a file each day in the print manager or batch job queue, depending on how you set it to run. We have ED502 set to run as a batch job one time each day at 7am. I work the errors in MA531 around 8am. I typically run MA531 one or two more times after clearing the errors to release receivers and make sure no other errors exist. I found that if there are several errors on a PO line, you will only be shown one at a time in MA531.

I believe if you set MA531 not to include errors it will release receivers not in error just as it would if you set it to include errors. I have never ran it with that parameter set that way. But if there is an error on any line of a PO it will also be visible on the PO230 and show MA531 or EDI as the operator. So you really won't lose the records.

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