Sub process on Inventory item

Anyone out there in V10 that can share their detailed sub process on inventory items. We added sub before the vendor item in PO13 so we could use the same Lawson number and the inventory/receiving teams do not need to manually adjust the special ( how we used to order subs) into inventory. This is causing corrupt data and we are working with Infor on this. I'm just very interested to hear what others are doing as a process for subs as we need to get to a best in class process to avoid all the additional rework surround our sub process.

Thanks,

Deb

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Legacy Contributor

We do add the item as a new item in IC11 as there is sometimes a UOM quantity difference. We add an A to the end of the regular number. A, A1, A2 etc. We can then order the new item into system using the new Lawson number so no adjusting is necessary. We swap the pars and templates to the sub when it arrives using IC331 and PO115 respectively.

Legacy Contributor

This is interesting. What do you do if the sub item already has it's own Lawson number?

yvonne-grondin

We follow a similar process with the exception of adding an "A" for alternative and "E" for equivalent items. We use the replacement field for inventory items on IC11 for the active substituted item. We do not update the par carts or templates due to the volume of maintenance. The requesting departments manually process new orders using the sub for handheld orders.

dechevar

Deb,

For stock items, we purchase the sub as a nonstock/special to our operating department and then do a return to our inventory as the original item. This way we do not need to build items or relabel par carts and don't inflate our itemlocs with non-routine items. It also allows us to maintain the usage on the original item. The purchase and return create a $0 operational impact on the financials.

For long-term subs/backorders, we will build the item in Lawson and relabel if necessary.

Dan

Legacy Contributor

We do the same process as Dan Echevarria commented. Where we do a negative issue to credit our expense account and charge the asset account. If the price of the sub is close to the original, we use the last issued cost in IC21.2 or just use an MSCM scanner. If there is a significant difference, we enter in the cost/uom in the Unit Cost field in IC21.2. We have looked at the sub process in Lawson but with what seems to be a constant changing of subs, we feel this is the cleanest and easiest process.

Legacy Contributor

Thank you Yvonne!

Legacy Contributor

I really like this process. Thank you Dan.

Legacy Contributor

Helpful to hear more than one doing it similarly. Thank you!

Legacy Contributor

Thirded! Subs get put to expense and typically have the description "SUB FOR ITEM#" The negative issue in is by stock uom and they use last issued cost - which is causing some discrepancies as sometimes more dollars and sometimes less dollars are pulled from expense, but that's between the directors and the CFOs.

anita-greiter

How do you handle that pick-lists and labeling doesn't match the product on the shelf? This could cause picking errors.

Who incurs the expense on the front end when its used by multiple areas?

Do you separate billable items or items with GTINs from this process, when it’s important to stay ‘distinct’.

It would be a hardship for Inventory Control to know who to expense the sub to, and then to keep track of the order in order to bring into the original. How is this managed in your facilities?

Do you separate subs when new education requirements are important for nursing?

dechevar

The sub items are put in the same bin as the original for picking. The communication to staff is handled through Materials Distribution. We alert customers of the approved subs.

There is no expense that remains on the books. The nonstock charge is to the materials department, the return to inventory is from the material department. We credit in exactly what we paid so the item average cost is correct in inventory.

We do not separate any items

We do not bill any subs to any other department other than materials management.

Anything requiring new education would go through or CQVA process and would include education of clinical staff

anita-greiter

Thank you Dan

Have you had any issues processing returns, or handling recalls with any of these Subs?

In regards to Billable - I was referring to Patient Billable items.

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