Receiving for Bill Only POs

Today we send a list of bill only POs to our dock personnel so they can receive the POs in Lawson. This step is just busy work for the dock staff. Is there functionality in Lawson that we can us to skip the receiving for these POs?

Thanks,
Fernando
913-945-5205

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Comments

unknown

We've built a process flow to auto-receive bill-only PO's (the PF looks for released PO's with a specific "bill only" code located in a designated PO20 field).

jon-athey

The only way I can think of would be to make the line a service or use some kind of ProcessFlow. But I don't think you want to skip receiving. How would you track usage for consignment items? We just have the buyer receive bill only POs. Some auditors frown on buyers having PO 30 security and it comes up every year when we're audited but we convince them that it's necessary.

jon-athey

Would you be willing to share your flow?

unknown

Have you looked at PO529 to automatically create a receipt then use MA531 to load the receipt? With our new Bill Only functionality in version 10, this is the process we are recommending.

unknown

I would be interested in seeing the flow also. This might work for us.

Fernando

unknown

Another possibility is to use a code like BILL or ATF (bill only/after the fact) and create the PO's as a drop ship. The code isnt necessary but helps as an identifier for auditing/reporting purposes. This allows them to still be entered specials.

I would lean more towards the suggested route of Process flows above. It will make life easier.

jon-athey

Keith, we wouldn't want to create receipts for all open POs for the vendor. How do you separate the bill only POs from regular POs for the vendor in PO529? Would we have to build a special vendor location for bill only?

unknown

With 9.0.1.10 (JT – 434633), we added additional selection criteria that may help such as PO Code, Ship To Location, Vendor Class and Vendor Attribute. So, PO Code would probably work best.

With 10, we've added a Bill Code which can be used as selection criteria.

kim-gonzalez

We are on 9.0.1.5 and use Vendor Purchase From Location 900 to designate bill only. Then we run PO529 and MA531 to create the receipts. Any errors show up in MA53.3.

dechevar

We have set up Bill Only Requesting locations and our process flow automatically creates the receipt once the request is approved. The flow is part of our approval process flow.

unknown

We have a sperate IC02 location for Bill Onlys. Then, we have a ProcessFlow that runs in the evening the enters a receipt for released POs for that location.

jreese

We applied the JT that Keith mentioned for 9.0.1.10 at the beginning of the month. It has worked well and I have tested to see that the Bill Only's are now being picked up in the RNI processing.

srijas

Keith, forgive my ignorance here, I'm in I.T if we are running 9.0.1.12 I'm assuming the JT is already loaded. Can you tell me what we would have to do to get your process to work then with the po529 and ma531?

lxiong3

Karora, we were on 9.0.1.12 and we did not have it installed. Check PO529 to see if the PO Code filters are available. I also validated with my Admins to see if it was installed. We installed it earlier this month and have kicked off the auto process. Let me know if you should have any further questions.

srijas

looks like I need to install it. We already have a PO code of BO (bill only) so I would just select that on my po529 and it would get received?

unknown

Yes, you could set up a scheduled job or run on demand using the po Code of 'bill only' as selection criteria. That will create the receipt in a staging table and then you have to run MA531 to load the receipt.

lxiong3

Karora,

Yes, you would enter the PO Code of "BO", but there are more steps to the receiving process. What PO529 does is creates a receiving file based on your filters similar to the 856 process. You will need to create a MA531 job that will process that file. If there are any errors they will be seen in MA53.

To go into a little more detail, I created a step job for PO529 and MA531 jobs for our companies in recdef for each day and gave them specific file names to automate the receiving process. Let me know if you need more details.

unknown

Could you show us how your MA531 is set up?

unknown

I'm on 9.01 - we have separate req locs built for the departments (CCL, IR, OR) to put in the Bill Only.

A query runs and emails Receiving to receive it in. It's been doing that since v7.8 - the docks just recently asked for a process flow so we're doing that.

As the system pre-dates PO Codes - and we have no current interest in changing it - and the ship tos are the same as the regular orders - I don't see how the PO529 would work - and it seems to more complex than it needs to be for us - we typically only have 25 orders or less. Average is 6 POs daily.

lxiong3

Here you go:

srijas

Wonderful! Thanks everyone for your input, this is most helpful since we have hundreds of these.

unknown

Sorry for the delay...process flow documentation attached:

unknown

Sorry for the delay as well. Attached is our bill only receiving process.

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