Goods Invoiced before Receipt reeking havoc with Purchasing Department...how do we keep POs at a low

Legacy Contributor

Good Day Everyone!

In our industry we place a lot of purchase orders with suppliers, and those POs have two characteristics: 

1. They are for very long lead time items
2. And we typically get invoiced before the goods are received (so that’s GINR, yeah?) 

So I believe that accounting has some GINR process in place, but the purchasing department came to me the other day with a concern… 

Whatever accounting is doing in their process it’s changing the PO status to 80. 

Well that completely inhibits the ability for the purchasing department to update anything on the PO...and that PO could be open for a year and a half.

1. Are we doing something wrong?
2. What is the right process for GINR?
3. Is there a way for accounting to do what they need to do to pre-position invoices without making them status 80s? 

Thanks, 

Steve

Legacy Contributor

Steve,

We had this same question recently and asked one of our Infor consultants.  She said that we needed to make sure we had a GL account set up separate from our GRNI account.  So we had to set up a separate GINR account.  There are also 3 fields in CRS624(F) for "Inv approved condition" that need to be updated in order for AP to load an invoice prior to the goods receipt (ours were all set to "No").  As long as Inv approval condition #1 is set to 1 or 2 even when the AP invoice is loaded and the PO goes to status 80 the PO can still be received.  You'd really want to look at the info behind those 3 fields as it will make a different on which one you choose.  Hopefully that helps.