Hard Code Comment Code

We have a vendor who needs a promo code listed in the PO when one is sent. These are always Specials and not on a contract. We are sending these PO's email. Is there a way to hardcode this into the Vendor or Purchase Location record somewhere so it would appear on PO? I see where I can default a PO Code, but I do not see anywhere to default a Comment Code.

Thanks!

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Accepted answers

Stace Webley

Hi Tanner - Here are a couple options that come to mind. We use both.

Mass PO Issue - You can run this job for a specific vendor and include a Comment code on all PO's.
Purchasing Vendor Document Template - You can have a PO document template specific to a vendor which could have the comment hard coded on it. Then you tie that template to the Purchase Vendor record. This would be used instead of the Purchasing Company template.

All comments

Stace Webley

Hi Tanner - Here are a couple options that come to mind. We use both.

Mass PO Issue - You can run this job for a specific vendor and include a Comment code on all PO's.
Purchasing Vendor Document Template - You can have a PO document template specific to a vendor which could have the comment hard coded on it. Then you tie that template to the Purchase Vendor record. This would be used instead of the Purchasing Company template.

Tanner Clemens

I was afraid it might come to a separate template for that vendor. Was trying to avoid the one-off scenario of that. I appreciate the response, Stace!

Stace Webley

In that case, you could run a specific Mass PO Issue job for that vendor and include a comment code in the job parameters.

gtesche

We have added comments via the Mass PO issue job, but I like the option of the PV template. Would this mean that all other vendors use the Purchasing company template, unless there is a vendor specific version?

Stace Webley

If my memory serves me correctly, that's correct.

Tanner Clemens

In the "Update Purchasing Details" section of the Vendor Master. You can select "Use IDM Template" and upload your revised template. This should now only be used for this vendor, the rest will default to the Purchasing Company setup.

You can also go into the specific location and select the appropriate IDM template if you would like this for only a certain Purch From.

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