IC11-Desc 1 and desc 2 fields-best practice

Interested in gathering feedback on how others are developing the desc 1 and 2 fields in IC11 (30 character limit). We are considering changing our naming convention and wanted to get some best practice on what traits are being used in these fields by other members.

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Infor Lawson Supply Chain Management - Discussion

Comments

unknown

We use noun first then descriptives like sizes etc. That way the items group themselves when you do a search.
Example: Catheter 7 FR

unknown

We use Noun/Adjective/Size & try to not abbreviate the noun when possible. We limit the use of the 2nd description field to reasons the Lawson number is inactivated or UOM info that won't fit in field1 when in rare cases we do not set up the entire UOM string.
I would be interested to know what others do for Lab items. Thanks!

dechevar

Desc 1 - Noun/Adjective/Size

Desc 2 - Latex Status/Brand Name

We load 80 character description in UPN1 for search purposes.

[Updated on 10/24/2014 11:56 AM]

unknown

We put LAB as the first word in the description then the descriptive. In the secondary we use it for refrigerated items etc.
That pretty much groups all lab items when you search

unknown

We use GHX to generate our descriptions and have a custom one for Lab - Noun, Composition/gender/age/size, Type, Trademark/Brandname. This usually allows the lab techs to id what it is.

Description 2 is used by the ORs for any custom names they give us. Latex Status is in one of the User Fields. We also load noun as the "Generic" on IC11.

When items are inactivated, D1 is the one we change. We also load UPN1 descriptions.

jon-athey

Much like everyone else we go from general to specific in Desc1: Noun (what is it?- SYRINGE, TAPE, PAPER, etc.); then modifiers (what is it used for? what is it made of?- CERVICAL, SPECIMEN, LARYGEAL, GAUZE, PLASTIC); other modifiers (DISPOSABLE, SINGLE, STANDARD, STERILE, NONSTERILE, LATEXFREE); and also size/weight/volume/color. And we developed a list of standard abbreviations.

Desc2 is used to identify if the item is stocked at a location (STK-MID would mean it's stocked at our Midland location; STK-ALM/MID would mean it's stocked at Alma and Midland. We also put the UOM conversion in Desc2 (10/BX 10BX/CA). There is also the occasional overflow of Desc1 into Desc2. Here are a couple examples...

D1:PAPER WHITE 8.5X11 20LB D2:STK-ALL 500/RM 10RM/CA
D1:GOWN ISOLATION XXL DISP D2:STK-ALM/MID 10/PK 10PK/CA
D1:COIL ANEURYSM SPH 18 FRAM 11MM
D1:OCCLUDER SEPTAL HELEX 15MM
D1:GLOVE SURG LF PF NEODERM 7.0 D2:BIOGEL 50PR/BX

[Updated on 10/24/2014 1:08 PM]

unknown

I like the idea of knowing where it is stocked without having to poke around in IC12. Good tip

unknown

Jon - How do you update if an IC12 is added, inactivated, etc? Or is it just a "who asked for it" kind of notation?

Also - because you mentioned the abbreviations - we also maintain IC32 so that UNPD not only means Underpad and Underpads but also Chux and Chucks. In RQC any of those will work in the catalog search.

unknown

Jon and Kat - Would either or both of you be willing to share your abbreviation lists? Kat - also your IC32 synonym list?

unknown

There are 2 of us here dedicated to Lawson. No one else can add items. We have a form that has to be submitted to us for item adds.
Our items must go thru value analysis and a contract specialist prior to getting to us for the add.
Item inactivates come to us from the same contract specialists and also non-use reports.

unknown

I can share the IC32 (providing I can figure out the query) - it is the abbreviation list. Email me: kvila@mhs.net

unknown

Sorry we do not have a standard abbreviation list here per say

jon-athey

We have a dedicated staff member for adding/changing/inactivating IC11 and IC12. She sits on our VATs and is a part of our contracts team. She also controls item adds in our OR system (Cerner Surginet). When items are put into or removed from stock or inactivated she's on the front line. I also created a report in Crystal that looks for items that are inventory tracked but do not have "STK" in Desc2 and vice versa. That report runs monthly and LBI distributes it to her and me.

Attached is our abbreviation list. It covers most of them but hasn't been updated in a while. Since the item add function was moved to contracts they may have come up with a few more.

lattisha-hicks

Forwarding the abbreviation list we use.

0904080826502268.xls

jon-athey

Kat- did I answer your question?

unknown

Yep!

Our setup is significantly different. There are two of us controlling the IC11 but the individual inventory locations control what they add. We have a ticket request to get the item into the item master, so we know who asked for it, but we use IC40 quite regularly to see where it currently resides.

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