Non stock-order multiple

Just curious how others set up non stock items that need ordered in multiples due to invoice/billing by the EA. The order multiple field in IC12 appears to only work for stock items. Is that correct?

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Infor Lawson Supply Chain Management - Discussion

Comments

jon-athey

Correct. The Reorder tab is only for inventory tracked items.

We have used the Minimum Quantity Per PO Line field in PO13. If the item had to be ordered in multiples of 5 EA we set the minimum at 5 and set the Buy UOM at EA. It's not perfect but most of our staff knows which items are supposed to be ordered in multiples so they usually catch them.

dechevar

If your UOM string is set up correctly on IC11, this should not be a problem. Lawson can order by the box, and match by the each. Our policy is to build all of our items to the each level.

unknown

The problem with that is it creates a discrepancy via GHX because it's being confirmed at the EA UOM and not BX.

jon-athey

In our experience some vendors may reject BX if they only sell by the EA.

dechevar

We haven't had any rejections; however, since there is no systematic way to order non-stock in multiples, we find it easier to manage the exception then to try to build a rule for it.

We do the same for the vendors that ship you an EA of 30. We order by the box of 30 and receive a box or 30 eaches.

pcesarz

Question regarding matching: if you order 1bx and the invoice comes in at 30ea, and the invoice is manually entered, what is your policy for the AP clerk? Do they enter the invoice as it states? Do they change the UOM when they create detail? Or do you invoice match and not detail match?

Many times we end up with the AP clerk matching the invoice at 30 bx (because BX is the UOM on the PO/receipt) and the buyer approves it and then we have an MNR problem and the pricing for the item get's all messed up.

dechevar

AP Matches at the Invoice UOM. SmartRecon should match without an exception if the UOM string is set up.

Our buyers should get a quantity message if they manually match 30 BX to a 1 BX PO. They are trained to Disapprove and have AP rematch.

ben-auer

I've pushed back on vendors many times over this, I never get them to budge. Ultimately I request my manager/director to bring this up at the next business review as a sore point.

I see this is about three years older. Was wondering if anyone had any luck?

I'm going to test some things out, but IC12 doesn't seem too promising.

unknown

1 BX vs 5 EA is a problem here as well. The vendor doesn't completely reject it, but it does come across as an error.

I'm curious how you get your AP to change the UOM on the invoice? I didn't realize that was possible. We get the MNR issue as well.

taliening

Our process has been that AP uses the Create Detail function on MA43.1 (this is viewed as a just to get them started, quick entry step). They then validate the detail on MA43 reads as the invoice does. From there they perform change functions on each line when necessary on Quantity UOM and Unit Cost to match the MA43 screen to the Invoice. As long as the UOM is built on the item there should not be an issue for Receiving (who can also change the UOM) or for AP.

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