Item Master Adds / Changes

unknown

I'm wondering how others handle adding items to the item master or updating items.

Who initiates the request?
Who validates information?
Who adds / changes item information?
When do you change vs create a new item master record?
How often do you add items to the item master?

unknown

New Items
We piggyback our IT Ticket system (Right Now) to push all requests either to VAT or allow VAT to initiate the request. Our Value Analysis Director and Coordinator verify all clinical information and pass on to our Contracts department who verify all contracting information.

They do this for consignment and clinical trial items too - but those tickets then close prior to getting a Lawson item.

The rest pass to my group - the procurement system coordinators and we use NuVia power sourcing to generate the fields needed and then upload into Lawson. We put the ticket number in user field 1 so the clinical documentation and original request can be accessed.

Changes
Conversions from one product line to another go through the same VAT process and include numbers to inactivate. A part number change at point of order comes to the system coordinators. We get VAT involved as needed.

If the widget is a completely new widget, inactivate old, give new.
If the widget is the same thing and the part number or packaging is the only thing that is different, keep old, change PO13.3.

How often do we add items?
We have begun an inititive to add all revenue items to the item master, go live for Epic Cupid and Radiant and are in the middle of a med-surg distributor change. We are currently adding new items daily. (Pray for us.) Our end game would be to have it settled enough to only have new contracts coming through the tickets on a regular basis.